Facilities

Security

Security is of paramount importance to The Scanning Company and our records centres all benefit from the following controls and equipment in place:

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High security with fire protection

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Our own fleet of delivery vehicles

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Vetted, employed, uniformed staff

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Highest customer retention in the industry

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Family-owned and run

Internal Security

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Visitors are by appointment only, signed in and escorted

Prior to site visits, visitors & contractors are requested to complete visitor entry forms and confidentiality agreements.

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Access Control

All doors leading to the records centres and admin areas are only accessible with a swipe access card.

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Internal and External CCTV

Cameras for 24-hour surveillance are recorded to a digital video recorder – the digital recorder is in a secure area and holds recordings for 30 days.

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NACOSS-Approved Intruder Alarms

NACOSS-approved and maintained intruder alarms with GSM Redcare. Intruder alarms are monitored 24/7 by an independent monitoring station.

External Security

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Record Centres

All sites are standalone buildings with sole occupancy.

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Perimeter fencing

Perimeter fencing around the entirety of all sites.

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Single gated entrance always locked

Single gated entrance always locked monitors the access of authorised staff and visitors.

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Security Lighting

Lighting external areas to enable CCTV to record.

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Overnight Patrols

Random time inspections of the exterior of the Building.

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Police & Key Holder response

Intruder activations are alerted to the Police and key holders by the monitoring station.

Secure Web Portal

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Access

Our secure web portal is available to clients to access scanned documents.

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View. Print. Download.

Documents may be viewed, downloaded and printed

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Control Access Rights

Access rights can be managed by you to give users access to the documents they need and no more. This enables you to control access to confidential information, as required for GDPR, much more effectively than with paper documents.

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Easy-to-use Dashboard

The easy-to-use dashboard gives structure to your digital filing system.

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Everything Organised

Documents are logically organised into categories and sub-categories, just like the folders and files on your PC.

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Search Simply.

Documents can be found by keywords, like an in-house search engine.

The Most Trusted Name in the Industry

To ensure we remain one of the most trusted names in the industry, we also use independent third-party accreditation to international standards. We hold ISO 9001 (Quality Management System), 14001 (Environmental Management System), 45001 (Health & Safety Management System) and most importantly ISO 27001 (Information Security Management).