Document Scanning
Industry Leading
Document Scanning
Your business or organisation doesn’t have to be burdened with physical document storage.
We provide document scanning, imaging, and retrieval services to clients throughout the UK. We collect the records or documents for scanning from you. Our specialist scanning team, using top-tier Kodak scanning technology, converts them into digital images.
Optical Character Recognition (OCR) software intelligently extracts the text from each image. recognise and read each document’s content. This allows you and your team to conduct text searches for quick and convenient file retrieval.
After your documents have been scanned, indexed and catalogued we offer three options:
- we securely destroy them
- we keep them safely stored at our facility
- we return them to you.
Benefits
7 Advantages to Document Scanning
Regular scanning of company documents offers companies, charities, and public sector organisations seven significant benefits.
Searchability
Electronic documents can be indexed and searched, making it easy to find specific information.
Space Savings
Accessibility
Scanned documents can be easily accessed and shared electronically, making it easier for multiple people to access the same information.
Security
Electronic documents can be password-protected and encrypted, providing an extra level of security for confidential information, and an audit trail of access.
Compliance
Scanned documents can be easily stored and retrieved to meet regulatory compliance requirements. They also make it easier to implement a Retention Policy.
Backup
Scanning creates backups by creating secure digital copies of important documents. This helps with Disaster Recovery planning.
Environmental credentials
A policy of ongoing document scanning and subsequent responsible disposal of the original paper documents (if you request this) will demonstrate your organisation’s environmental credentials.
Quick Quote
Request a quote and discover a better document-scanning solution.
Process
How it Works
Collection from Your Premises
Our team will pick up the boxes or documents within your location and transport them in specialist plastic crates for safe transportation.
Document Preparation
At our secure, purpose-built facility, we meticulously prepare your documents for scanning. This includes unfolding all materials, removing staples, and applying patch codes or barcodes for larger quantities.
Scanning and Digitisation
A dedicated job manager supervises the project, ensuring each document is scanned to the specified resolution and properly labelled in its final format.
Secure Digital Delivery
Once digitised, we securely deliver the images in your preferred medium: Password protected memory stick or from a secure FTP site or cloud. We can host your images on our on-premise cloud solution if required.
Why Choose us
Why Choose us
Why Choose us