Bulk Scanning

Industry Leading
Bulk Scanning

Bulk Scanning or Back scanning refers to the process of scanning a large paper archive.

Customers seeking a “back scan” often have numerous boxes of documents stored offsite with a records management company or storage boxes distributed across different departments within their organisation.

Benefits

Why Choose Bulk Scanning?

There are several reasons why organisations choose a bulk scanning service, including:

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Rising Storage Costs

Initially, storing a few boxes may seem insignificant, but as the number of boxes increases, the expenses become substantial. Without proper organisation, unnecessary boxes may be kept, leading to unnecessary costs.

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Slow or complex box retrieval

Retrieving stored boxes becomes inefficient, causing delays and difficulties in accessing important documents.

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Outdated storage practices

Traditional box storage is viewed as outdated and incompatible with modern company practices.

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Challenges in document sharing

Sharing documents among team members or departments becomes increasingly difficult, impacting collaboration and productivity.

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Transition to Electronic Document Management (EDM) system

Planning to adopt an EDM system requires digitising paper documents and creating an electronic archive. After the back scan, new documents can be created digitally or scanned directly into the EDM system, enabling a paperless or paper-light office environment.

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Optimising floor space

Maximising the use of valuable floor space becomes a priority. Using office space to store documents is not cost effective.

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Concerns about security

Worries about theft, fire, or flood damage to physical documents prompt the need for a secure solution.

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We can help

With our bulk scanning service, you can effectively address these challenges and transform your paper archive into a secure, accessible, and efficient digital solution.

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Process

How it Works

Collection from Your Premises

Our team will pick up the boxes or documents within your location and transport them in specialist plastic crates for safe transportation.

Document Preparation

At our secure, purpose-built facility, we meticulously prepare your documents for scanning. This includes unfolding all materials, removing staples, and applying patch codes or barcodes for larger quantities.

Scanning and Digitisation

We convert your business-critical documents into a digital format. All images captured are quality checked against the originals and then indexed in line with client specifications.